Graduate Policies, Procedures, and Forms

Graduate students at George Mason's Costello College of Business are expected to attend all class periods of courses for which they are registered, meet their academic load, and maintain their family and professional obligations. It is very important that family members and employers understand the intense nature of your program and provide you with a supportive environment.

All George Mason University students are bound by the academic standards code. Students suspected of violating the academic standards code will be referred to the Academic Standards Office for review. Students found in violation of the academic standards code will be subject to sanctions as outlined on this website.

A graduate student is terminated upon accumulating grades of F in two courses, accumulating nine credits of unsatisfactory grades in graduate courses (C’s or F’s), or failing to make satisfactory progress toward degree. The notation of academic termination is affixed to the graduate student's official record. A student who is terminated may not take additional course work at the university unless a new graduate program application has been submitted and the applicant has been admitted to graduate study (see University Catalog policy AP.6.6.3).

Termination from a graduate program is considered a serious action by the Costello College of Business. The college’s faculty recognizes that sometimes extenuating circumstances beyond a student’s control may justify granting an exception to the academic termination policy. 

• Students eligible for termination may submit a written request for an exception to policy to the Costello Assistant Dean of Graduate Academic Services (ADGAS). Students should complete the graduate termination appeal form and include the required attachments in the request submitted to the ADGAS. The exception request must be received within five business days of the academic termination notice. If a student does not submit an exception request by this deadline, the student will be terminated from the college.
• All requests for an exception received within five business days will be forwarded to the Costello Graduate Academic Appeals Committee (GAAC). The Costello GAAC is comprised of three faculty members from the Graduate Policy Committee (GPC). If a member of the GAAC has a potential bias related to the request, e.g., has taught the student, that member shall recuse himself and another member of the GPC shall be selected to serve in his place.
• The committee will make an assessment as to whether extenuating circumstances beyond the student's control justify granting an exception to the academic termination policy. Extenuating circumstances are extraordinary, beyond a student’s control, and provide a reasonable basis for justifying the student’s academic performance. Reasons related to professional responsibilities are NOT considered extenuating circumstances (e.g., new job, additional responsibilities).
• In-person meeting: In-person meetings are not granted for Academic Exception Requests.
• Once a decision is made, the Costello GAAC will send their decision and rationale to the ADGAS, who will notify the student of the outcome in writing.
• All requests for exception to termination policy that are approved by the Costello GAAC must also be approved by the associate provost for Graduate Education (APGE). The ADGAS will submit the documents reviewed by the academic appeal committee and rationale to the APGE.
• If a request is denied, the student has the option to appeal the denial within five business days to the APGE. Appeals are submitted by the student directly to the APGE (geappeal@gmu.edu). Find more information on Graduate Education processes here.

A notation of academic warning is entered on the transcript of a graduate student who receives a grade of C or lower.

Because adjunct faculty are only permitted to utilize the employee tuition exemption benefit when in non-degree status, and because students in non-degree status are not permitted to enroll in graduate Costello College of Business courses, adjunct faculty are not able to utilize the employee tuition exemption benefit in graduate College of Business courses.

Graduation is not an automatic process. Students should apply to graduate no later than the application deadline each semester. You must be in good financial standing with the university and have no holds on your account to receive your diploma. Please note that if you have courses left to take in a summer term but are walking in the spring ceremony, you must apply for summer graduation. Learn more.

Graduate Costello College of Business courses may not be audited.

The Costello College of Business offers several Bachelor’s/Accelerated Master’s (BAM) pathways that permit George Mason University undergraduate students to begin taking graduate-level courses while still pursuing their undergraduate degree. Students admitted to one of the Costello BAM pathways must follow all university policies as outlined in the catalog (AP.6.7) as well as those listed below. The Costello-specific BAM policies are as follows:

• Students may earn up to three credit hours of C while in the BAM pathway. These credits cannot be applied to the Master’s degree but will count toward the undergraduate cumulative GPA.
• Students who earn the following grades in graduate-level courses while in a BAM pathway will be removed from the BAM pathway or have their Master’s offer of admission rescinded:
  • Six credit hours of unsatisfactory grades (Cs or Fs; see catalog policy AP.3.2)
  • One F
• Students whose cumulative undergraduate GPA is less than 3.0 will have their application reviewed in accordance with each program’s unique Decision Rules to determine if the master’s degree offer of admission should be rescinded.
• Students who are removed from a BAM pathway or have their Master’s offer of admission rescinded may submit a graduate application if they wish to continue pursuing the Master’s degree after completing their undergraduate degree. Click here for more information on the application requirements and deadlines.
  • Students who earned a B- or better in graduate-level courses may apply to transfer these grades into the Master’s degree if admitted. See catalog policy AP.6.5.2 for more information.

Once the Registrar has recorded a final grade in a course, it can be changed only in cases of computational error or other justifiable cause approved by the program director and the associate dean for Graduate Programs. All changes of final grades must be initiated, approved, and recorded prior to the last day of classes of the next regular semester (spring for fall grades, and fall for spring and summer term grades).

All graduate Costello College of Business students are expected to follow the curricula established by the college’s faculty. In extraordinary circumstances, the program director may waive a requirement of this approved curriculum for individual students consistent with the overall objectives of the program. The waiver request must be submitted in writing to the program director one semester prior to when the course is scheduled. However, waivers of a specific course shall not reduce the overall total number of required credits of a program but be replaced by an appropriate course.

The Costello College of Business uses Degree Works for degree auditing and requires that students learn how to read and use this system. We recommend students follow the tutorial on the Registrar’s website. 

Master’s and doctoral degree candidates are required to complete all course requirements with a minimum cumulative grade point average of 3.0, which may include no more than six credits in which a C is earned. Only graduate-level courses may apply toward the degree.

Certificate candidates are required to complete all course requirements with a minimum cumulative grade point average of 3.0, which may include no more than three credits in which a C is earned. Only graduate-level courses may apply toward the certificate.

The Family Educational Rights and Privacy Act of 1974 is a federal law that gives protection to student educational records and provides students with certain rights. 

• For anyone at George Mason University to communicate with a third party (including but not limited to parents, guardians, siblings, etc), the student must grant permission by completing a FERPA document. 
• Due to FERPA, students must communicate with the university through their George Mason email address. 

Final examinations are held at the end of each module or semester. Absence from an examination must be approved by the faculty member. If the absence is unexcused, the grade for the exam is entered as F.

A student whose absence from an examination is excused may take a special examination within a 10-day period on a date to be arranged between the student and the instructor in charge of the examination. If the examination is not taken within 10 days of the regularly scheduled exam date, the grade for the course is entered as F.

Most graduate Costello College of Business master’s degree programs include or require a seven to 10 day international residency. These residencies give students exposure to how business is conducted outside the United States. Meetings with government officials, senior executives, and industry experts provide students with a thorough understanding of the economic and cultural forces that influence global business. The primary benefit of this course is that it provides an international perspective that is firsthand, relevant, and personal. In addition to development of a global network of contacts and friends, one of the goals of this course is to provide students a competitive edge in the workplace.

While travel to the residency is not included, many travel costs during the residency, lodging, and some meals are included in the tuition costs.

Policy states that spouses, significant others, family, and friends may not accompany students on the residency for any of our graduate programs.

Although generally the individual faculty member is the best judge of student performance, a student may occasionally believe a grade has been assigned unfairly. Reasons such as missed deadlines, lack of curving, non-use of +/- are not acceptable criteria for appeal.

You should first contact your professor to discuss the grade. If you are unable to resolve the issue with the professor, please contact the area chair responsible for the class. See the full process for a grade appeal here. If you are unable to identify which area is responsible for your class, please contact the Costello College of Business Graduate Programs Office (703-993-8006).

Please note that the Costello College of Business handles grade appeals only for those classes taught by Costello College of Business professors. If the course in question is taught by another department, you should contact that department for their grade appeal procedure. Also, please note that you may request a delay from the dean in imposing an academic suspension if the results of a pending grade appeal could change your academic status. An approved delay allows you to register while the appeal is in process. See Catalog Academic Policy AP.3.9.1.

Grade appeals must be submitted before the last day of classes for the following semester (spring for fall grades, fall for spring and summer grades).

The university-wide graduate grading system is as follows:

Each year, the Costello College of Business appoints a number of graduate students as graduate research assistants (GRAs) and graduate teaching assistants (GTAs). In addition to helping students cover their expenses, these positions offer outstanding exposure to the college's educational and research programs.

All GRA and GTA positions include a partial tuition waiver in addition to a stipend. Stipend rates are determined by the Provost’s office. An assistantship is awarded to select graduate students who demonstrate intellectual promise in the business field through past academic performance and relevant work experience.

Positions are listed and students apply through Handshake. Candidates must meet all criteria as stated in the job announcement.

Graduate Costello College of Business students may register for an independent study for academic credit with approval of a prior written proposal submitted to their graduate degree program office. This course requires a syllabus, work plan, and course deliverables, such as a research paper or business plan. The purpose of the independent study is to allow students to further develop expertise on a topic of their substantive interest that is not available as a regular course offering. Independent work must be done under full-time faculty supervision and with the approval of the Program or Academic Director. Independent study courses may not substitute for core courses. The maximum number of independent study credits that can be applied toward a program depends on the graduate degree. See the catalog pages for ACCT 696, MBA 796, and REAL 796 for details related to the MS in Accounting, MBA, and MS in Real Estate Development programs, respectively.

Approval is based on the student creating a detailed proposal in consultation with the lead faculty member that outlines what they will read, learn, and produce during the course. The proposal should include the following elements:

1. Statement of Purpose/Rationale
2. Learning objectives and how they support the program’s learning goals
3. Course materials
4. Course schedule
5. Deliverables and assessment

As a general guideline, it takes 10-25 hours of serious effort to develop a viable proposal, and students should have a completed proposal prior to the beginning of the term. A 3-credit independent study project should amount to at least 100-150 hours of work. Students will need to submit their proposal for approval no later than one week prior to the start of the term to the Graduate Academic Services Office via ccbgrad@gmu.edu to be reviewed by their Program or Academic Director. The proposal should be signed by both the student and faculty member; if approved, a copy of the proposal should be provided to the faculty member as well.

George Mason University students have the option to pursue two master's degrees simultaneously. Students are eligible to pursue a second master's degree after they have completed one semester in their initial master's program. Interested students must apply and be admitted to the second master's degree within one year of matriculation in the initial program. A restricted number of credits may be shared across dual degree programs -- see University Policy 3007 to determine the maximum number of credits that may be shared across component degree programs. Note that credit may be shared across two programs only -- see University Policy 3007 for more information on credit-sharing limitations. Students interested in an Individualized Dual Master's Degree Program of Study should submit a written request to their graduate program’s office and the second master’s graduate program’s office for consideration within their first year of matriculation into the initial program. See catalog policy AP.6.9.6 for more details.

All Costello College of Business graduate students must have access to a portable computing device that meets the following minimum standards. Students are required to bring their laptops to class if asked by the instructor. Phones of any sort are not acceptable in place of a laptop.

• Operating System: Windows 10 is strongly recommended.
  • Some business courses may require the usage of software that runs exclusively on Windows. In such cases, it is the responsibility of Mac users to create a Windows partition on their devices. Windows 10 is available to all GMU students for free through the Azure Education Portal.
  • Macs with the M1 CPU (released late 2020) do not support Windows partitions. Students must use a Windows computer or older Mac if class requires Windows-only software. Learn more about Apple-supported partitioning using Bootcamp to install Windows. Citrix Virtual Lab is also available for use by students to access Microsoft products: https://its.gmu.edu/service/citrix-virtual-lab/
  • Minimum 8 GB of memory. (recommended 12GB or higher)
  • For online courses, hybrid courses, or in the event courses need to shift online for extraordinary circumstances, students should have a video camera and microphone that feed or stream audio and video in real-time to or through the internet. Instructors may ask students to activate the camera and microphone for class activities.
  • At least 120 GB of hard drive free space (recommend 250 GB free space or higher)
  • Wireless network capability required
• Minimum Software Recommendations and Resources:
  • All George Mason students can download Windows operating system from Azure Education Portal
  • Microsoft 365 Apps for Enterprise (available for free to all students here) 
  • Optional Antivirus Software (available for free to all students here)
  • Internet browser (Chrome or Firefox recommended)
  • Other software for individual courses may need to be installed

The cost of a computer can be included in the student’s estimated cost of attendance. In order to do this, students must provide a copy of their receipt or purchase order for their computer to their assigned financial aid counselor. This can be done once during the student’s academic program. Learn how to contact your financial aid counselor here. 

Student Appeal to Late-Add into a Course Policy

The last day to add a course can be found on the University Registrar’s website. If you wish to add a class after the University deadline, please review the process below to submit this exception request. The Costello College of Business does not approve late-add requests in the following instances:

• After the first week of classes has ended for courses shorter than the full semester.
• After the second week of classes has ended for semester-long courses.

Failure to know deadlines will not be considered as an acceptable reason for approving a late add.

For Costello College of Business courses, students should meet with a Costello College of Business academic advisor to discuss the situation. Students will then need to:

• Fill out the Student Late Add Request Form and attach a letter of explanation detailing why the registration did not occur during the regular schedule adjustment period. Included with this form should be a detailed explanation of your request and the reasons for it.
  • All supporting documentation should also be included.
  • Only written materials and verifiable, third-party documentation can be used to reach a decision.
• All documentation must be submitted to Office of Graduate Academic Services for the Assistant Dean’s review. You may email materials to ccbgrad@gmu.edu.
• The Student Late Add Request Form is a request, not a guarantee.

Please note:

• Late add requests into closed classes are prohibited and will be denied.
• This process is to request an exception to University deadlines related to adding courses.
• If your request is denied, you can appeal to the Associate Dean of Graduate Programs, whose decision is final. In the appeal, the burden rests on the student to demonstrate by clear and convincing evidence that:
  • (1) There were material and substantial procedural irregularities during the Assistant Dean’s review process (i.e., the Assistant Dean deviated from the documented academic policy exception review procedures in a material and substantial manner during the review of the request); and/or
  • (2) New and material information arose after the Assistant Dean’s review that was not available for presentation to the Assistant Dean prior to the issuance of the adverse decision
  • Note on Provost’s Office: The Provost’s Office does not consider late add appeals. The decision of the Associate Dean of Graduate Programs is final.
• Failure to know deadlines is not an acceptable reason for requesting a late add.
• Students wishing to late add a non-Costello course in which seats are available should contact the department teaching the course.

Students who do not intend to register for a Fall or Spring term should consider the following Leave of Absence options: 

• AP.6.4.5 Graduate Student Parental Leave of Absence
• AP.6.4.6 Graduate Student General Leave of Absence
• AP.6.4.7 Graduate Student Medical Leave of Absence
• Leaves due to U.S. military services should refer to the Military Activation Policy
• Students who need to take a leave prior to their first term of enrollment should refer to the deferral policy. 

For more information on leaves of absence, please visit this website. 

To submit a Leave of Absence request, please select the form for the type of leave you would like to request found on this website. Leave of Absence requests must be submitted at least six weeks prior to the term for which you would like to take leave. 

Exception requests

• Students who do not meet the criteria outlined in the above policies, or students who have exhausted their Leave of Absence options, may submit an exception request to the Costello Assistant Dean of Graduate Academic Services (ADGAS) at ccbgrad@gmu.edu.
• Requests should include a brief statement of the circumstances necessitating the exception and a proposed revised plan of study.
• All requests for an exception will be forwarded to the Costello Graduate Academic Appeals Committee (GAAC). The Costello GAAC is comprised of three faculty members from the Graduate Policy Committee (GPC). If a member of the GAAC has a potential bias related to the request, e.g., has taught the student, that member shall recuse themselves and another member of the GPC shall be selected to serve in their place. 
• The committee will make an assessment as to whether extenuating circumstances beyond the students control justify granting an exception to the Leave of Absence policy. Extenuating circumstances are extraordinary, beyond a student’s control, and provide a reasonable basis for justifying the student’s leave. Reasons related to professional responsibilities are NOT considered extenuating circumstances (e.g., new job, additional responsibilities). 
• In-person meeting: In person meetings are not granted for Academic Exception Requests. 
• Once a decision is made, the Costello GAAC will send their decision and rationale to the ADGAS, who will notify the student of the outcome in writing. 
• All requests for exception to Leave of Absence policy that are approved by the Costello GAAC must also be approved by the Associate Provost for Graduate Education (APGE). The ADGAS will submit the documents reviewed by the GAAC and rationale to the APGE. 
• If a request is denied, the student has the option to appeal the denial within five business days to the APGE. Appeals are submitted by the student directly to the APGE (geappeal@gmu.edu). Find more information on Graduate Education processes here.

Any non-Costello student wishing to register for an MBA elective (MBA 7XX) should first consult the university catalog to ensure that they have taken the necessary pre-requisites for the course. If you have completed the required pre-requisites, please contact mba@gmu.edu to request an override, including the following information in your email:

• G number
• Course information
  • Course number and section (e.g., MBA 701 001)
  • Course instructor (e.g., Professor Smith)
  • Course registration number (e.g., 11111)
  • Course term (e.g., Fall 2023)
• George Mason transcript
• Current resume

Your request will be reviewed by the course instructor and Program Director. If given permission to register, the MBA Program will issue an override and notify you via your George Mason email address.

Students in non-degree status are not permitted to enroll in graduate Costello College of Business courses.

For students completing a graduate degree or certificate in the Costello College of Business, unsatisfactory coursework earned at George Mason prior to enrolling in the Costello College of Business program will count toward the academic termination threshold in the following situations:

- Graduate certificates that stack into a Costello College of Business degree program (e.g., Business Fundamentals to MBA or MS in Management; Forensic Accounting to MS in Accounting; a graduate certificate from another Mason College or School to MS in Management).

- Graduate coursework earned in another college or school that is approved to count toward the Costello College of Business degree or certificate program If none of the previously earned coursework will count toward the Costello College of Business program, then it will not be counted toward the academic termination threshold for the Costello College of Business program.

Permission to repeat a class in which an unsatisfactory passing grade (AP.3.2) was earned will be granted under the following circumstances: 

• When a student’s final program or certificate GPA is below the 3.0 required to graduate 
• When a student has met the threshold for academic termination but been granted an exception to continue, and the student has three Cs (Master’s or doctoral) or two Cs (certificate) and needs to repeat a course to meet the requirements outlined in catalog policies AP.6.9, AP.6.10, and AP.6.8, respectively 
• With special exception by the Program or Academic Director 

Permission to repeat a class in which a satisfactory passing grade was earned (AP.3.2) requires both Costello- and Associate Provost for Graduate Education-level approval. Permission will be granted by the Program or Academic Director on a case-by-case basis. 

When a course is repeated, all credits attempted are used to determine warning, termination, or dismissal. The transcript shows grades for all courses attempted. For courses that are categorized as not repeatable for credit, only one grade per course may be presented on the degree application. See catalog policy AP.1.3.4 for more information about repeating a course. 

The process for requesting to repeat a course can be found below: 

• Student submits written request to their program or certificate’s advisor with which course they want to repeat and the rationale for why they want to repeat a course 
• Academic advisor forwards the student’s request to the Academic or Program Director for review 
• If the Program or Academic Director denies the student’s request, the student may appeal to the Costello College of Business Graduate Academic Appeals Committee (GAAC) within 5 business days. The GAAC’s decision is final. 
• All requests for repeating courses in which satisfactory passing grades were earned (AP.3.2) that are approved by the Costello College of Business must also be approved by the Associate Provost for Graduate Education (APGE). The Assistant Dean of Graduate Academic Services will submit the documents reviewed by the academic appeal committee and rationale to the APGE. Find more information on the Graduate Division process here. 
• Deadlines: 
  • Requests to repeat courses must be made before the student has graduated. 
  • When the student has graduated: Course repeats are not allowed for courses that have been applied to a completed degree. Once the degree has been conferred and the student has graduated, the transcript is sealed and not subject to alteration. 

Some Costello College of Business graduate programs allow up to six credits of coursework (typically electives) to be taken from outside the degree program, either in other George Mason graduate programs or through the Consortium of Universities of the Washington Metropolitan Area. Students submit a written request to the graduate program office with justification for taking the course and must include a course description and/or syllabus. The program director must approve these credits before registration. Students need to remember that under consortium, they become a guest at another university, subject to that school’s regulations and policies. Students who have already transferred six credits taken prior to their enrollment in the degree program will not be allowed to take further courses outside the program. Consortium courses cannot be taken at satellite campuses or online. Consortium courses cannot be taken if a course with a similar or matching course description is offered at George Mason University.

For causes beyond reasonable control, a student may be unable to complete a course on schedule. In such cases the instructor may assign a temporary grade of Incomplete (IN). If the student fails to complete all requirements in time for the instructor to assign a regular grade by the end of the ninth week of classes in the next semester (excluding summer session), the mark of IN is changed by the Registrar to F. In the case of graduation, IN coursework must be graded by the end of the sixth week following the university degree conferral date. The student is responsible for submitting work to the instructor with sufficient time for its evaluation. Incompletes are given infrequently. Because of the fast pace of Costello College of Business graduate programs, students are strongly encouraged to complete work within the allocated time frame.

Master's degree students have six years from the time of first enrollment as a degree-seeking student to complete their degrees. International students attending in F-1 or J-1 status have more restrictive time limits; contact the Office of International Programs and Services for information. Students who are given permission to re-enroll following an absence from George Mason may not count the six-year time limit as beginning on the date of re-enrollment. Students who will not meet published time limits because of circumstances beyond their control may petition for an extension. Failure to meet the time limits or to secure approval of an extension request may result in termination from the program. See detailed information regarding how to determine the initial deadline and petition for an extension.

We will consider transferring graduate coursework earned from George Mason-recognized U.S. institutional accrediting agencies and AACSB accredited programs. Transfer credit may be given for core courses or electives. To be considered for transfer, previous credits must have been earned at the graduate level within ten years prior to first enrollment in a George Mason graduate program, earned as an admitted degree-seeking or as a non-degree student status, and must have a grade of B- or higher. See catalog policy AP.6.5.2.2 for limits on the number of credits that can be transferred or earned outside of George Mason for certificate, Master’s, and doctoral programs. Students should submit a written request to their graduate program’s office to have their official transcript evaluated by the program or academic director for possible transfer credit. Course descriptions and/or syllabi must be submitted for each course to be evaluated. At the discretion of the program or academic director, the student may be given a waiver of a core course rather than credit for the course. In the case of a waiver, the student is required to make up the credits by taking additional elective credits to complete their degree.

Students wishing to transfer credit older than 10 years must obtain the approval of both the program or academic director for their degree or certificate program and the Costello College of Business Associate Dean of Graduate Programs. Students should follow the process outlined above to request transfer of credit. Once the program or academic director has reviewed the transfer credit request, they will forward the request to the Associate Dean for final review and approval.

Graduate students may drop from any or all courses during the drop period and withdraw from any or all courses during the unrestricted withdrawal period. See the Office of the University Registrar’s Calendars website for deadlines.

After these deadlines have passed, students may request a retroactive drop or retroactive withdrawal. Click here to review the requirements and process to request a retroactive drop. Click here to review the requirements and process to request a retroactive withdrawal.

Costello College of Business graduate students who stop attending classes without the program director’s approval will receive F’s in those courses.

International Graduate Students who registered for courses in their first semester of their degree or certificate program, but do not come to the university, as confirmed by OIPS, will be automatically retroactively dropped from their courses by the department.